8 reasons why every photographer needs the Studio Manager mobile app

With the Pixieset Studio Manager mobile app, photographers get to enjoy an easier way to manage their business on the go. Stay on top of bookings, manage documents, and receive real-time notifications for payments and new inquiries — all from your phone. What could be better than that?

Here are 8 ways the Studio Manager mobile app can improve your photography workflow and keep you organized. If you haven’t explored the app yet, download it today from App Store and Google Play.

#1. Book and manage new clients faster

Chatting with a potential client at an event, meeting, or over coffee? Open the Studio Manager app to create a new session, send them an invite, and confirm their booking on the spot. If they’re not ready to book yet, add them as a contact in Studio Manager and send a quick hello email, or jot down notes from your conversation to remember important details. You can also do this when you meet new vendors that you’re interested to work with.

#2. Never miss a new inquiry

Got an inquiry while you’re out and about? Whether it's a couple asking about wedding packages or a client with a last-minute request, you can check messages and reply instantly through the app. A quick response can make all the difference in securing the booking before the client looks at other photographers.

To optimize time, create and save email templates in Studio Manager, for common scenarios — such as new inquiries, pricing questions, outfit tips, and more. When a client reaches out, simply select a template, customize it if needed, and send it off.

#3. Collect payments on the spot

Accept in-person, contactless payments right from your phone — no extra hardware needed. After wrapping up a session, open the app, pull up the invoice, and let the client pay instantly via credit card, Apple Pay or another digital wallet. All they have to do is tap your phone with their credit card or phone, and the payment will be collected automatically. Clients can also choose to include a tip. It’s easy, secure, and so convenient!

#4. Edit and send documents from anywhere

If someone asks about your pricing or services, send them a price quote right away through the mobile app. Need to adjust a contract or invoice after discussing the details with a client? Open Studio Manager on your phone, make edits, and send the revised documents, while the client is engaged and ready to take action.

To save time and optimize your process, we recommend creating document templates for the services you offer. It can be price quotes, invoices, contracts, or questionnaires — one for portrait photography clients, another for weddings, another for family sessions, etc. This way, you can easily pull up the needed template, add the client’s name and email and send it off in just a few seconds.

#5. Track payments on the go

If you’re traveling or constantly on the move, you can easily track the status on all outstanding payments, even while you’re away from your computer. Review invoices, turn on automatic reminders for clients, or send a gentle follow-up email right from the app.

If a client pays in cash after a session, record their payment through the app to keep track of everything.

#6. Save important details for each session

When scouting locations or prepping for a session, use the notes section inside a client’s project to write down details that will help you on the day of the photoshoot. Whether it’s great photo spots, lighting insights, venue setup, or gear requirements, everything stays in one place — ready to review when you need it.

#7. Stay organized before and after sessions

Before a session, pull up the client’s questionnaire in the Studio Manager mobile app to refresh your memory on names, preferences, or special requests. After the session, update the project card with notes, documents, and key takeaways — so nothing gets lost or forgotten.

#8. Stay on top of your calendar

On days when you're juggling back-to-back sessions or client meetings, having quick access to your schedule can be a game changer, as it helps you stay in control and well prepared. With the Studio Manager app, your calendar is always at your fingertips — review session details and check what’s coming up next in just a few taps.

What photographers say about the Studio Manager mobile app

There are so many ways the Pixieset Studio Manager mobile app makes your life as a photographer easier and your workflow more efficient. Need more proof? Here’s what Pixieset users have to say about it:

“Yesterday I received the payment for an invoice from a wedding photography client. I hopped on the Pixieset app and in two seconds delivered a receipt. What a breath of fresh air!” — Francis Alvarez Photography

“It’s finally here! I’ve been waiting for this app release for a while now. Giving the power of Pixieset Studio Manager in the palm of your hand. Thank you Pixieset” — Allan Klimo

“Studio Manager app is finally here and my life just got 10x easier!” — Nikki Jean Photography

“We are excited for this! You guys are becoming our one stop shop for our business.” — Cechman’s Photography & Videography

“I’ve been using Pixieset for almost two years, and it’s incredible to see how much it keeps improving every few months. The app is amazing! easy, intuitive, and perfect for managing every part of your photography business, even from the comfort of your bed. Highly recommended!” — Yossi Sofer

“I have been LOVING it!!! 5 stars! Hands down the BEST subscription I've ever invested in! I've been absolutely LOVING Pixieset! I pay happily every month because the convenience of having my entire workflow; client galleries, contracts, invoices, questionnaires, and scheduling all in one place is unmatched. Not to mention my website!!! It's streamlined, professional, and makes my life so much easier. If you're on the fence, do it. Professional modern feel and total game changer!” — The Image Muse

“Life changer. Now I don't have to carry my laptop everywhere. It is so much simpler. I love it.” — Perla Madrigal

Download the Studio Manager mobile app

Ready to discover an easier way to manage your photography business on the go? Download the Studio Manager mobile app today from App Store and Google Play. It’s available to all Pixieset users for free.